Email & Notifications

Configuring SMTP in Settings

For PraisePro to send emails on behalf of your church, you need to provide your SMTP (Simple Mail Transfer Protocol) credentials. This tells PraisePro which email server to use when sending messages.

1. Go to Settings in the sidebar.
2. Find the Email / SMTP section.
3. Fill in the following fields:

Field	Description	Example
SMTP Host	Your email provider's SMTP server address	smtp.gmail.com
SMTP Port	The port number (usually 587 for TLS or 465 for SSL)	587
Username	Your email address or SMTP username	church@yourdomain.com
Password	Your email password or app-specific password	(your password)
From Name	The name that appears in the "From" line of sent emails	Grace Community Church
From Email	The email address that appears as the sender	noreply@yourdomain.com

4. Click Save.
5. Use the Send Test Email button to verify your settings work.

Which Emails Are Sent Automatically

Once SMTP is configured, PraisePro sends emails automatically for key events:

• Team Invitations: When you invite a new member, they receive an email with a link to join your organization.
• Password Resets: When a team member requests a password reset, they receive a secure reset link.
• Service Reminders: If enabled, team members receive a reminder before their scheduled service.
• Music Submission Notifications: Admins are notified when a new music track is submitted.

All emails are sent from the "From Name" and "From Email" you configured above, so recipients see your church's name in their inbox.

Customizing Email Templates

PraisePro uses clean, simple email templates that work across all major email clients (Gmail, Outlook, Apple Mail, etc.).

Currently, the email templates use your organization name and branding color automatically. The content of each email type is standardized to ensure deliverability and clarity.

If you need to customize the wording of a specific email type, contact us at support@praisepro.app and we will work with you on it.

Notification Preferences

Each team member can control which notifications they receive. To update notification preferences:

1. Click your profile icon in the top-right corner of the app.
2. Go to Notification Preferences (or Settings).
3. Toggle the notification types you want to receive:
   • Service reminders -- get notified before an upcoming service you are assigned to
   • Schedule changes -- get notified when a service you are part of is updated
   • New submissions (admins only) -- get notified when someone submits music
4. Click Save.